Essex, New York Town Government

Minutes, News and Notes from the 2009 Organizational Meeting held on January 1st, 2009:

you may also get full, approved copies of the minutes by visiting the Town Hall

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The meeting was called to order at 7:03 PM
Board members present on roll call were Councilwoman LaPine, Supervisor Jackson,

Councilman Wrisley, Councilman Sayward and Councilman LaForest was absent. Also present at the meeting was Audrey Hoskins, Town Clerk.

(3) Greet visitors and offer courtesy of floor.

(4) Motion made by Councilman Sayward, seconded by Councilman Wrisley, the regular meeting of the Essex Town Board will be held on the second Thursday of each month at 7:00 p.m. In the event of a holiday or necessary postponement, a new date will be determined by approval of the majority. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(5) Motion made by Councilman Sayward, seconded by Councilwoman LaPine, the Valley News is designated as the official newspaper for the town. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(6) Motion made by Councilman Wrisley, seconded by Councilman Sayward, the Supervisor and Deputy Supervisor shall be empowered to sign checks. The Supervisor shall be empowered to invest idle funds and to register a facsimile signature. The Champlain National Bank and CLASS are designated as official depositories for the town. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward
yes.

(7) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, a mileage allowance of 50.5 cents, is authorized and will be paid to town officials using personal vehicles on town business. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(8) Motion made by Councilman Sayward, seconded by Councilman Wrisley, authorizing the Supervisor to pay utility, telephone, postage and health insurance bills upon receipt and therefore avoiding unnecessary service charges. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(9) Motion made by Councilman Wrisley, seconded by Councilwoman LaPine, that elected officials should be entitled to ordinary and necessary expenses, paid by the town, for attendance at the annual Association of Towns meeting in February 2009. Roll Call: LaForest absent , LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(10) Motion Made by Councilwoman LaPine, seconded by Councilman Sayward, the Highway Superintendent is granted permission for rentals of machinery as necessary. Roll Call: LaForest_absent , LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(11) Motion made by Councilman Sayward, seconded by Councilman Wrisley, the purchase order system will remain in effect for all purchases exceeding $1,000. Approval signatures of at least three Board members, prior to purchase, are necessary for payment of such purchases to be authorized. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(12) Motion made by Councilman Wrisley, seconded by Councilman Sayward, that petty cash funds be authorized as follows: Supervisor $100.00; Youth Commission $200.00; Town Clerk/Tax Collector $200.00. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(13) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the Supervisors Annual Financial Report will be filed with the State Comptroller and Town Clerk within 60 days of the end of the Fiscal Year. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(14) Motion made by Councilman Wrisley, seconded by Councilman Sayward, the Town Office will be open for business 8:30 a.m. to 3:30 p.m. Monday – Friday (except holidays). The Town Clerk will hold office hours during this time. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(15) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the copier service will be provided to the public at 25 cents per copy charge for 2009. Non-profit organizations will be provided this service at 10 cents per copy charge. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(16) Motion made by Councilman Sayward, seconded by Councilman Wrisley, the fax machine service will be provided to the public at $1.00 per page for 2009. Non-profit organizations will be provided this service at 50 cents per page charge. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(17) Motion made by Councilman Sayward, seconded by Councilwoman LaPine, 2009 salaries are established and approved as follows:

Supervisor                                                       19,652 P/A
Clerk to the Supervisor                                   19,803 P/A
Deputy Supervisor                                               746 P/A
Town Clerk/Tax Collector                              17,313 P/A
Deputy Town Clerk                                          2,050 P/A
Justice                                                             11,255 P/A
Councilman (4)                                               2,388 P/A
Chairman – Assessors                                     4,039 P/A
Assessors (2)                                                     3,460 P/A
Superintendent of Highways                          34,610 P/A
Animal Control Officer                                    1,497 P/A
Health Officer                                                 1,000 P/A
Zoning Officer/Building Inspector                 10,927 P/A
Watchman - Town Clock                                    466 P/A
Water Superintendent                                       6,146 P/A
Assistant to the Water Supt.                            1,290 P/A
Clerk, Water District                                        1,337 P/A
Budget Officer                                                    742   P/A
Planning Board Secretary                                11.65   per hour
Deputy Highway Superintendent                     1,000   P/A
Board of Assessment Review                           75.00   per day
Court Clerk                                                     11.65   per hour

Town Highway Employees

HEO                    -     $15.11 P/H
HEO overtime     -       22.67 P/H
Laborer                -       12.47 P/H
Laborer overtime -       18.71 P/H

Transfer Site Employees
Transfer Station Manager           - $11.75 P/H
Transfer Station Attendant         -      9.87 P/H

Buildings & Grounds

Laborer - $9.87 P/H

Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. .

(18) Motion made by Councilman Wrisley, seconded by Councilman Sayward, the Board accepts the following appointments:

BY SUPERVISOR:
Deputy Supervisor – Jim LaForest
Clerk to Supervisor – Lois Sayward
Town Historian – Shirley LaForest
Budget Officer - Ronald Jackson

BY HIGHWAY SUPERINTENDENT:
Deputy – Gerald Pierce

BY TOWN CLERK:
Deputy – Carol Pennell
Deputy Tax Receiver – Carol Pennell
Deputy Registrar – Carol Pennell

Councilwoman LaPine objected to appointing Carol Pennell because she is not an Essex
resident.

Roll Call: LaForest absent, LaPine no, Jackson yes, Wrisley yes, Sayward yes.

(19) Motion made be Councilwoman LaPine, seconded by Councilman Sayward, that Emmett Coonrod be appointed as Water Superintendent at a salary of $6,146 for 2009. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes..

(20) Motion made by Councilman Sayward, seconded by Councilman Wrisley, Smith House is appointed Health Officer for 2009 with annual salary of $1,000.00 paid directly to the Smith House Health Care Center. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(21) Motion made by Councilman Wrisley, seconded by Councilman Sayward, attorneys for the Town of Essex for 2009 will be hired as needed. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(22) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the Town Board makes the following appointments:
Zoning Board of Appeals (1)
5 year term expires 12/31/13 – Gayle Perry
Planning Board (1)
7 year term expires 12/31/15 – Joan Stephan
Planning Board Alternate – Don Hollingsworth
Watchman, Town Clock – 1 year term expires 12/31/2009 – Mike Peden
Zoning Officer/Bldg. Inspector 1year term expires 12/31/2009 – Dave Lansing
Animal Control Officer – 1 year term expires 12/31/2009 – Marshall Crowningshield
Assistant to Water Superintendent – 1 year term expires 12/31/2009 – Jim Morgan
Planning Board Secretary – 1 year term expires 12/31/2009 – Erin Hall
Chairman – Assessors – 1 year term expires 12/31/2009 – David Sayre
Chairperson – Planning Board – 1 year term expires 12/31/2009 – Joan Stephan
Deputy Chairman – Plan. Board – 1 year term expires 12/31/2009 – Harold MacDougal
2nd Deputy Chair. – Plan. Board – 1 year term expires 12/31/2009 – Jim Van Hoven
Youth Commission – 1 year term expires 12/31/2009 –
Missy Fine-Lease, and Tina Mitchell

Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(23)Motion made by Councilman Sayward, seconded by Councilman Wrisley, the Supervisor is authorized to sign a memorandum with N.Y.S. DEC relating to permit requirements for stream disturbance. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.

(24) The following committees were appointed by the Supervisor:

Highway

Mark Wrisley – Equipment
Steve Sayward – Contracts
Ronald Jackson
Jim LaForest
Claire LaPine

Water

Dave Lansing
Ronald Jackson
Steve Sayward
Mark Wrisley
Claire LaPine
Jim LaForest
Jim Morgan

Waste Water Committee

Ronald Jackson
Steve Sayward
Mark Wrisley
Jim LaForest
Claire LaPine
Dave Lansing
Lauren Murphy
Tom Duca
Mark Estus
Jim Morgan

Buildings & Grounds

Mark Wrisley
Steve Sayward
Ronald Jackson
Jim LaForest
Claire LaPine

Personnel

Ronald Jackson
Claire LaPine
Steve Sayward
Mark Wrisley
Jim LaForest

State of Emergency Committee

Claire LaPine
Mark Wrisley
Ron Jackson
Jim LaForest
Steve Sayward

Youth Commission Advisor

Claire LaPine

Zoning Committee
Steve Sayward, Chair
Claire LaPine
Ted Cornell
Don Hollingsworth
Jim Van Hoven

(25)OTHER BUSINESS:
Review Policies:

Purchasing
Procurement
Code of Ethics
Emergency
Investment
Personnel
In future we need to establish a Fixed Asset policy

Audit Statements:

Town Clerk
Town Justice

The above items were discussed.

The wastewater project and the wells for the Town were discussed.

ADJOURNMENT
The meeting was adjourned at 7:55 PM

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Minutes, News and Notes from the 2009 Organizational Meeting held on January 1st, 2009: you may also get full, approved copies of the minutes by visiting the Town Hall - - - - - - - - - The meeting was called to order at 7:03 PM Board members present on roll call were Councilwoman LaPine, Supervisor Jackson, Councilman Wrisley, Councilman Sayward and Councilman LaForest was absent. Also present at the meeting was Audrey Hoskins, Town Clerk. (3) Greet visitors and offer courtesy of floor. (4) Motion made by Councilman Sayward, seconded by Councilman Wrisley, the regular meeting of the Essex Town Board will be held on the second Thursday of each month at 7:00 p.m. In the event of a holiday or necessary postponement, a new date will be determined by approval of the majority. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (5) Motion made by Councilman Sayward, seconded by Councilwoman LaPine, the Valley News is designated as the official newspaper for the town. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (6) Motion made by Councilman Wrisley, seconded by Councilman Sayward, the Supervisor and Deputy Supervisor shall be empowered to sign checks. The Supervisor shall be empowered to invest idle funds and to register a facsimile signature. The Champlain National Bank and CLASS are designated as official depositories for the town. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (7) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, a mileage allowance of 50.5 cents, is authorized and will be paid to town officials using personal vehicles on town business. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (8) Motion made by Councilman Sayward, seconded by Councilman Wrisley, authorizing the Supervisor to pay utility, telephone, postage and health insurance bills upon receipt and therefore avoiding unnecessary service charges. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (9) Motion made by Councilman Wrisley, seconded by Councilwoman LaPine, that elected officials should be entitled to ordinary and necessary expenses, paid by the town, for attendance at the annual Association of Towns meeting in February 2009. Roll Call: LaForest absent , LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (10) Motion Made by Councilwoman LaPine, seconded by Councilman Sayward, the Highway Superintendent is granted permission for rentals of machinery as necessary. Roll Call: LaForest_absent , LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (11) Motion made by Councilman Sayward, seconded by Councilman Wrisley, the purchase order system will remain in effect for all purchases exceeding $1,000. Approval signatures of at least three Board members, prior to purchase, are necessary for payment of such purchases to be authorized. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (12) Motion made by Councilman Wrisley, seconded by Councilman Sayward, that petty cash funds be authorized as follows: Supervisor $100.00; Youth Commission $200.00; Town Clerk/Tax Collector $200.00. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (13) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the Supervisors Annual Financial Report will be filed with the State Comptroller and Town Clerk within 60 days of the end of the Fiscal Year. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (14) Motion made by Councilman Wrisley, seconded by Councilman Sayward, the Town Office will be open for business 8:30 a.m. to 3:30 p.m. Monday – Friday (except holidays). The Town Clerk will hold office hours during this time. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (15) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the copier service will be provided to the public at 25 cents per copy charge for 2009. Non-profit organizations will be provided this service at 10 cents per copy charge. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (16) Motion made by Councilman Sayward, seconded by Councilman Wrisley, the fax machine service will be provided to the public at $1.00 per page for 2009. Non-profit organizations will be provided this service at 50 cents per page charge. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (17) Motion made by Councilman Sayward, seconded by Councilwoman LaPine, 2009 salaries are established and approved as follows: Supervisor 19,652 P/A Clerk to the Supervisor 19,803 P/A Deputy Supervisor 746 P/A Town Clerk/Tax Collector 17,313 P/A Deputy Town Clerk 2,050 P/A Justice 11,255 P/A Councilman (4) 2,388 P/A Chairman – Assessors 4,039 P/A Assessors (2) 3,460 P/A Superintendent of Highways 34,610 P/A Animal Control Officer 1,497 P/A Health Officer 1,000 P/A Zoning Officer/Building Inspector 10,927 P/A Watchman - Town Clock 466 P/A Water Superintendent 6,146 P/A Assistant to the Water Supt. 1,290 P/A Clerk, Water District 1,337 P/A Budget Officer 742 P/A Planning Board Secretary 11.65 per hour Deputy Highway Superintendent 1,000 P/A Board of Assessment Review 75.00 per day Court Clerk 11.65 per hour Town Highway Employees HEO - $15.11 P/H HEO overtime - 22.67 P/H Laborer - 12.47 P/H Laborer overtime - 18.71 P/H Transfer Site Employees Transfer Station Manager - $11.75 P/H Transfer Station Attendant - 9.87 P/H Buildings & Grounds Laborer - $9.87 P/H Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. . (18) Motion made by Councilman Wrisley, seconded by Councilman Sayward, the Board accepts the following appointments: BY SUPERVISOR: Deputy Supervisor – Jim LaForest Clerk to Supervisor – Lois Sayward Town Historian – Shirley LaForest Budget Officer - Ronald Jackson BY HIGHWAY SUPERINTENDENT: Deputy – Gerald Pierce BY TOWN CLERK: Deputy – Carol Pennell Deputy Tax Receiver – Carol Pennell Deputy Registrar – Carol Pennell Councilwoman LaPine objected to appointing Carol Pennell because she is not an Essex resident. Roll Call: LaForest absent, LaPine no, Jackson yes, Wrisley yes, Sayward yes. (19) Motion made be Councilwoman LaPine, seconded by Councilman Sayward, that Emmett Coonrod be appointed as Water Superintendent at a salary of $6,146 for 2009. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes.. (20) Motion made by Councilman Sayward, seconded by Councilman Wrisley, Smith House is appointed Health Officer for 2009 with annual salary of $1,000.00 paid directly to the Smith House Health Care Center. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (21) Motion made by Councilman Wrisley, seconded by Councilman Sayward, attorneys for the Town of Essex for 2009 will be hired as needed. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (22) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the Town Board makes the following appointments: Zoning Board of Appeals (1) 5 year term expires 12/31/13 – Gayle Perry Planning Board (1) 7 year term expires 12/31/15 – Joan Stephan Planning Board Alternate – Don Hollingsworth Watchman, Town Clock – 1 year term expires 12/31/2009 – Mike Peden Zoning Officer/Bldg. Inspector 1year term expires 12/31/2009 – Dave Lansing Animal Control Officer – 1 year term expires 12/31/2009 – Marshall Crowningshield Assistant to Water Superintendent – 1 year term expires 12/31/2009 – Jim Morgan Planning Board Secretary – 1 year term expires 12/31/2009 – Erin Hall Chairman – Assessors – 1 year term expires 12/31/2009 – David Sayre Chairperson – Planning Board – 1 year term expires 12/31/2009 – Joan Stephan Deputy Chairman – Plan. Board – 1 year term expires 12/31/2009 – Harold MacDougal 2nd Deputy Chair. – Plan. Board – 1 year term expires 12/31/2009 – Jim Van Hoven Youth Commission – 1 year term expires 12/31/2009 – Missy Fine-Lease, and Tina Mitchell Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (23)Motion made by Councilman Sayward, seconded by Councilman Wrisley, the Supervisor is authorized to sign a memorandum with N.Y.S. DEC relating to permit requirements for stream disturbance. Roll Call: LaForest absent, LaPine yes, Jackson yes, Wrisley yes, Sayward yes. (24) The following committees were appointed by the Supervisor: Highway Mark Wrisley – Equipment Steve Sayward – Contracts Ronald Jackson Jim LaForest Claire LaPine Water Dave Lansing Ronald Jackson Steve Sayward Mark Wrisley Claire LaPine Jim LaForest Jim Morgan Waste Water Committee Ronald Jackson Steve Sayward Mark Wrisley Jim LaForest Claire LaPine Dave Lansing Lauren Murphy Tom Duca Mark Estus Jim Morgan Buildings & Grounds Mark Wrisley Steve Sayward Ronald Jackson Jim LaForest Claire LaPine Personnel Ronald Jackson Claire LaPine Steve Sayward Mark Wrisley Jim LaForest State of Emergency Committee Claire LaPine Mark Wrisley Ron Jackson Jim LaForest Steve Sayward Youth Commission Advisor Claire LaPine Zoning Committee Steve Sayward, Chair Claire LaPine Ted Cornell Don Hollingsworth Jim Van Hoven (25)OTHER BUSINESS: Review Policies: Purchasing Procurement Code of Ethics Emergency Investment Personnel In future we need to establish a Fixed Asset policy Audit Statements: Town Clerk Town Justice The above items were discussed. The wastewater project and the wells for the Town were discussed. ADJOURNMENT The meeting was adjourned at 7:55 PM - - - - - - - - Town Board Minutes Archive Back

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