Minutes, News and Notes from the 2008 Organizational Meeting held on January 3rd, 2008:
you may also get full, approved copies of the minutes by visiting the Town Hall
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(1) Meeting was called to order at 7:10 PM. Supervisor Jackson led us in the Pledge to the Flag.
(2) Check of oath book and Roll Call. On roll call Board Members present were
Councilwoman LaPine, Supervisor Jackson, Councilman Wrisley, Councilman
Sayward and Councilman LaForest absent. Also present was Audrey Hoskins,
Town Clerk.
(3) Greet visitors and offer courtesy of floor.
(4) Motion made by Councilman Sayward, seconded by Councilman Wrisley, the regular meeting of the Essex Town Board will be held on the second Thursday of each month at 7:00 p.m. In the event of a holiday or necessary postponement, a new date will be determined by approval of the majority. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward -yes.
(5) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the Valley News is designated as the official newspaper for the town. Roll Call: LaForest -absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(6) Motion made by Councilman Wrisley, seconded by Councilman Sayward, the Supervisor and Deputy Supervisor shall be empowered to sign checks. The Supervisor shall be empowered to invest idle funds and to register a facsimile signature. The Champlain National Bank and CLASS are designated as official depositories for the town. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(7) Motion made by-Councilwoman LaPine, seconded by Councilman Sayward, a mileage allowance of 50.5 cents, is authorized and will be paid to town officials using personal vehicles on town business. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(8) Motion made by Councilman Sayward, seconded by Councilman Wrisley, authorizing the Supervisor to pay utility, telephone, postage and health insurance bills upon receipt and therefore avoiding unnecessary service charges. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(9) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, that elected officials should be entitled to ordinary and necessary expenses, paid by the town, for attendance at the annual Association of Towns meeting in February 2008. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(10)Motion Made by Councilman Wrisley, seconded by Councilman Sayward, the Highway Superintendent is granted permission for rentals of machinery as necessary. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(11)Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the purchase order system will remain in effect for all purchases exceeding $1,000. Approval signatures of at least three (3) Board members, prior to purchase, are necessary for payment of such purchases to be authorized. Roll Call: LaForest-yes, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(12)Motion made by Councilman Sayward, seconded by Councilwoman LaPine, that petty cash funds be authorized as follows: Supervisor $100.00; Youth Commission $200.00; Town Clerk/Tax Collector $200.00. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(13)Motion made by Councilman Wrisley, seconded by Councilman Sayward, the Supervisors Annual Financial Report will be filed with the State Comptroller and Town Clerk within 60 days of the end of the Fiscal Year . Roll Call: LaForest-absent, LaPine-yes, Jackson -yes, Wrisley-yes, Sayward-yes.
(14)Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the Town Office will be open for business 8:30 a.m. to 3:30 p.m. Monday – Friday (except holidays). The Town Clerk will hold office hours during this time. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(15)Motion made by Councilwoman LaPine, seconded by Councilman Wrisley, the copier service will be provided to the public at 25 cents per copy charge for 2008. Non-profit organizations will be provided this service at 10 cents per copy charge. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(16)Motion made by Councilman Wrisley, seconded by Councilman Sayward, the fax machine service will be provided to the public at $1.00 per page for 2008. Non-profit organizations will be provided this service at 50 cents per page charge. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(17)Motion made by Councilwoman LaPine, seconded by Councilman Sayward, 2008 salaries are established and approved as follows:
Supervisor 19,080 P/A
Clerk to the Supervisor 19,226 P/A
Deputy Supervisor 724 P/A
Town Clerk/Tax Collector 16,809 P/A
Deputy Town Clerk 1,991 P/A
Justice 10,927 P/A
Councilman (4) 2,319 P/A
Chairman – Assessors 3,921 P/A
Assessors (2) 3,360 P/A
Superintendent of Highways 33,602 P/A
Animal Control Officer 1,453 P/A
Health Officer 1,000 P/A
Zoning Officer/Building Inspector 10,609 P/A
Watchman - Town Clock 452 P/A
Water Superintendent 5,967 P/A
Assistant to the Water Supt. 1,252 P/A
Clerk, Water District 1,298 P/A
Budget Officer 720 P/A
Planning Board Secretary 3,029 P/A
Deputy Highway Superintendent 1,000 P/A
Board of Assessment Review 48.80 per day
Court Clerk 11.31 per hour
Town Highway Employees
HEO - $14.36 P/H
HEO overtime - 21.54 P/H
Laborer - 11.72 P/H
Laborer overtime - 17.58 P/H
Transfer Site Employees
Transfer Station Manager - $11.41 P/H
Transfer Station Attendant - 9.58 P/H
Buildings & Grounds
Laborer - $9.58 P/H
Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
(18) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the Board accepts the following appointments:
BY SUPERVISOR:
Deputy Supervisor – Jim LaForest
Clerk to Supervisor – Lois Sayward
Town Historian – Shirley LaForest
Budget Officer - Ronald Jackson
BY HIGHWAY SUPERINTENDENT:
Deputy – Gerald Pierce
BY TOWN CLERK:
Deputy – Lois Sayward
Deputy Registrar – Lois Sayward
Roll call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes. Sayward-yes.
19) Motion made be Councilman Wrisley, seconded by Councilman Sayward, that Emmett Coonrod be appointed as Water Superintendent at a salary of $5,967 for 2008. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
20) Motion made by Councilman Sayward, seconded by Councilwoman LaPine, Smith House is appointed Health Officer for 2008 with annual salary of $1,000.00 paid directly to the Smith House Health Care Center. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
21) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, attorneys for the Town of Essex for 2008 will be hired as needed. LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
22) Motion made by Councilman Wrisley, seconded by Councilman Sayward, the Town Board makes the following appointments:
Zoning Board of Appeals (1)
5 year term expires 12/31/12 – Cindy Wrisley
Planning Board (1)
7 year term expires 12/31/13 – Todd Goff
Planning Board Alternate – Don Hollingsworth
Watchman, Town Clock – 1 year term expires 12/31/2008 – Mike Peden
Zoning Officer/Bldg. Inspector 1year term expires 12/31/2008 – Dave Lansing
Animal Control Officer – 1 year term expires 12/31/2008 – Marshall Crowningshield
Assistant to Water Superintendent – 1 year term expires 12/31/2008 – Jim Morgan
Planning Board Secretary – 1 year term expires 12/31/2008 – Erin Hall
Chairman – Assessors – 1 year term expires 12/31/2008 – David Sayre
Chairman – Planning Board – 1 year term expires 12/31/2008 – Joan Stephan
Youth Commission – 1 year term expires 12/31/2008 –
Missy Fine-Lease, Tina Mitchell
Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
23) Motion made by Councilwoman LaPine, seconded by Councilman Sayward, the Supervisor is authorized to sign a memorandum with N.Y.S. DEC relating to permit requirements for stream disturbance. Roll Call: LaForest-absent, LaPine-yes, Jackson-yes, Wrisley-yes, Sayward-yes.
24) The following committees were appointed by the Supervisor:
Highway
Mark Wrisley – Equipment
Steve Sayward – Contracts
Ronald Jackson
Jim LaForest
Claire LaPine
Water
Dave Lansing
Ronald Jackson
Steve Sayward
Mark Wrisley
Dave Lansing
Claire LaPine
Jim LaForest
Jim Morgan
Waste Water Committee
Ronald Jackson
Steve Sayward
Mark Wrisley
Jim LaForest
Claire LaPine
Dave Lansing
Lauren Murphy
Tom Duca
Mark Estus
Jim Morgan
Buildings & Grounds
Mark Wrisley
Steve Sayward
Ronald Jackson
Jim LaForest
Claire LaPine
Personnel
Ronald Jackson
Claire LaPine
Steve Sayward
Mark Wrisley
Jim LaForest
State of Emergency Committee
Claire LaPine
Mark Wrisley
Ron Jackson
Jim LaForest
Steve Sayward
Youth Commission Advisor
Claire LaPine
Zoning Committee
Steve Sayward, Chair
Claire LaPine
Ted Cornell
Don Hollingsworth
Jim Van Hoven
25) OTHER BUSINESS
Supervisor Jackson told the Board that the Towns he has spoken with do not administer their Cafeteria Plans. He has contact two companies who manage this kind of fund and will present the information to the Board at the Regular Board Meeting January 10, 2008.
Supervisor Jackson also stated that the Board would need to discuss a credit card policy for The Town.
26) ADJOURNMENT Meeting was adjourned at 7:36 PM.
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