Essex, New York Town Government

Minutes, News and Notes from the January 10th, 2008 Town Board Meeting:

you may also get full, approved copies of the minutes by visiting the Town Hall

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Meeting was called to order by Supervisor Jackson at 7PM. Supervisor Jackson stated that Sprint is now on the tower and there are more opportunities to be able to connect to high speed internet. There is a map that shows coverage areas. Supervisor Jackson announced the official results for the Fire District elections; District 1: Kristin Kimball and Meghan MacDougal were elected. In District 2 Fire Commissioners elected were: Ed Hoskins-5 year term, Ray Wrisley-2 year term and Andrea Rushford-2 year term. Nancy Dougal was elected to a 3 year term Secretary-Treasurer. Supervisor Jackson led us in the Pledge to the Flag. Board members present on roll call were: Councilwoman LaPine, Councilman LaForest, Supervisor Jackson, Councilman Wrisley and Councilman Sayward. Also present were Audrey Hoskins, Town Clerk, Lois Sayward and Jim Morgan, Highway Superintendent.

Visitors included: Derek Wrisley, Robin Pierce, Director, Smith House Jan Eakins, Nick Mueller and Rod Boula, Administrator, ECH.

Supervisor Jackson offered the courtesy of the floor.

Robin Pierce gave an update on the search for a new doctor for Smith House. She also stated that Smith House is diversifying and generating new revenue, this included offering Physical Therapy Services, Nutritional Counseling and Mental Health
Counseling and a Pharmacy Program Smith House has hired another Physician’s Assistant. Robin talked about the space problems faced at Smith House. An expansion would have cost twice as much as the purchase of the Essex Fitness Center,
which will be used for PT. Smith House has entered into an agreement with Frank Hain to purchase the Essex Fitness Center, which is not finalized yet.

Nick Mueller stated the sale price for the Fitness Center was based on an appraisal by Champlain Bank approved appraisers. The sale price offered was the high end of the appraisal and it was accepted by Frank. Mr. Hain is donating the exercise equipment to Smith House. Smith House is working on keeping the Fitness Center open to the public. Nick explained the renovations that we will be needed at the Fitness Center to meet NYS requirements. Nick thanked Rod Boula, Administrator, ECH for all his cooperation with Smith House.

Rod Boula, Administrator, ECH gave an update on the hospital. Mr. Boula stated the best way for our health care system, the hospital, Smith House to be successful is for people to use them. We need to make sure quality care is being offered to the public. The Hospital received award for high quality for MIs. Hospital in NYS are struggling financially. ECH is operating in the black. and Mr. Boula stated this is team effort. Hospitals are having problems recruiting physicians in NYS because other states offer a higher standard of living and higher rate of pay. The construction project at the hospital was put on hold due to design problems. The cost was higher than expected for a two story design so they have gone back to a single story. We hope to start the project in the later part of March 08. They are also recruiting for doctors and are going to open a clinic in the Wilmington area. The hospital is working with FUJI on digital mammography.

Supervisor Jackson stated that fund raising for this project is going very well.

Motion to approve minutes for Public Hearing on Merging Water District Extensions
held on December 12, 2007 as presented made by Councilman LaForest. Seconded by Councilman Wrisley. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes,
Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes.

Motion to approve minutes of Public Hearing on Outdoor Furnace Law December 13, 2007 as presented made by Councilman Wrisley. Seconded by Councilwoman LaPine.
Roll call: Councilwoman LaPine-yes, Councilman LaForest-abstain, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes.

Motion to approve Regular Town Board Meeting December 13, 2007 minutes as presented made by Councilman LaForest. Seconded by Councilman Sayward. Roll call:
Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes.

Motion to approve Special End of Year Board Meeting December 28, 2007 minutes as
presented made by Councilman LaForest. Seconded by Councilman Wrisley. Roll call:
Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-abstain.

Motion to approve January 23, 2008 Organizational Meeting minutes made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call: Councilwoman
LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes
and Councilman Sayward-yes.

Planning Board Report:

Town of Essex Planning Board Meeting Summary for Town Board
Thursday, December 20, 2007
7 p.m.

· A public hearing occurred for Francisca P. Irwin. Boundary/ Lot Line Adjustment, Whallons Bay Rd. Essex. Permit was approved.

· Stephen Maselli and David Hislop. Minor Subdivision, 2765 Essex Rd., Greystone: The applicant is applying for a Minor Subdivision. The Applicant would like to divide the property, Tax Map# 40.3-2-10.100 into 2 lots. Lot 1 will contain 6 acres including the existing structures and retain 1 building right. Lot 2 will contain 28 acres without any building rights. Lot 2 will be sold to George Davis and Susan Bacot- Davis. Their Application was reviewed and a Public Hearing was set for January 17, 2008.

· Susan Bacot-Davis & George Davis Site Plan Review: The Applicant would like to restore and rehabilitate the stairs and railing to their dock house on their property at 2783 Essex Rd.
The Applicant also proposes to build a new fence over 4’ high in front of their property at 2783 Essex Rd. Their Application was reviewed and a Public Hearing was set for January 17, 2008.

Zoning Officer’s Report:
No new permits issued. He continues to monitor on going projects.

Supervisor’s County Report:

There are four new Supervisors, Lori Lincoln Torrence Spooner of Willsboro,
Dave Blades of Lewis, Randy Preston of Wilmington and Robi Politi of North Elba.

Cathy Moses of Schroon is the new Chairperson and I have the honor of being the new
Vice Chairman.

Correspondence:

Received paperwork for the Pataki million. Lois Sayward getting paperwork ready to be sent in for the first draw down.

We have received our application to renew our burn permit for the Transfer Site and we
should receive the permit sometime next week.

We have received the paperwork for the ACNA grant.

Unfinished Business:

Councilman Sayward and Councilwoman LaPine have meeting at 1 PM on Saturday with the Whallonsburg Civic Assoc. to discuss the Grange Management.

Councilman LaForest stated he has committed to Mr. John Bingham the use of the Grange on a Sunday for a meeting of about fourteen people on February 9, 2008.
Councilman LaForest called our insurance agent and as long as the events at the Grange
are sanctioned by the Town, they will be covered. The Square dances will start January 26, 2008 and they will be covered.

Building Codes, Local Law 1 of 2008. Councilwoman LaPine proof read the draft of the
Codes. Motion to have a Public Hearing on the draft of the Building Codes,
Local Law #1 of 2008 before the Regular Board Meeting, February 14, 2008 at
6:30 Pm was made by Councilman LaForest. Seconded by Councilman Sayward.
Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor
Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes.

Wastewater update: Nothing new to report. The last funding bill did not include
Funding for sewer projects. Hope to have funding before this year is over.

Playground Equipment Committee has not met as of yet. Councilwoman LaPine is
waiting to receive catalogs.

Jim Morgan, Superintendent of Hoghways and Supervisor have not been able to get
up to Willsboro to check their snow blower. Have received information as to what is
available on state contract.

Cafeteria Plan: The plan will need to be administered by an outside company. Supervisor Jackson has requested information from Northern Insuring and he has received information from the Preferred Group. Once the Board approves a plan, it will
need to be approved by the Union and by the Comptroller.

Credit Card Policy

RESOLUTION ESTABLISHING THE
TOWN OF ESSEX CREDIT CARD POLICY
January 10, 2008

THE FOLLOWING RESOLUTION WAS OFFERED BY COUNCILPERSON LaForest WHO MOVED ITS ADOPTION.

            WHEREAS, the Town Board of the Town of Essex recognizes that there are instances where it is often difficult, impractical, time consuming and more costly to process small dollar purchases through conventional procurement means of preparing purchase orders and processing invoices; and
            WHEREAS, credit cards are an essential requirement for persons traveling in the ordinary course of business, are often required when making travel arrangements and reserving hotel rooms and in securing cheaper rates for hotels and air fares via telephone or the internet; and
            WHEREAS, in each of the above instances, credit cards can yield savings and streamline purchases as, often the expense of processing small dollar purchases can run as high as the purchase itself; and
            WHEREAS, the Town of Essex recognizes that any authorization for the use of credit cards must be accompanied by a comprehensive use policy to prevent misuse of credit cards and hereby determines that it is in the best interest of the Town of Essex to authorize the limited use of credit cards from banks or credit card issuers and establish this Credit Card Policy.
            BE IT RESOLVED that the Town Board of the Town of Essex hereby establishes the Town of Essex Credit Card Policy under the following terms and conditions:

1) The Town of Essex hereby authorizes its Supervisor to enter into contracts with banking institutions or credit card companies for the issuance of credit cards to be held in the name of the Town of Essex for use by designated persons as herein below set forth for the purchase of low purchase items, making travel arrangements and for small maintenance, repair and operating expenses.

2) The Supervisor of the Town of Essex shall have the control of any and all credit cards and shall be entitled to use these credit cards.

3) The Supervisor of the Town of Essex shall personally authorize the use of credit cards for small item purchases, maintenance, repair, operating expenses and travel related expenses as well as other purchases authorized by this Board to Town Officials and employees he approves.

4) The following authorized credit card purchases may be made by approved Town Officials/employees:

Office supplies and forms
books and subscriptions
computer supplies
hardware tools
spare parts
maintenance, repair and operating expenses
material expenses
travel, travel reimbursement and meal/lodging expenses
any other expenses authorized by the Supervisor of the Town of Essex not exceeding $500.00 in value

5) The following are unauthorized credit card purchases:

Any single transaction exceeding $500.00 in value
Purchase of items for personal use
Credit Cards are not to be used for any product, service or with any merchant considered to be inappropriate for town funds

6) All credit cards will be kept under the direct supervision of the Town Supervisor and/or Clerk to the Town Supervisor/Budget Officer and shall be made available to officials/employees deemed appropriate by the Supervisor.

7) In using the credit card, all town officials/employees shall:

Retain all receipts for the items purchased and immediately upon purchase, provide the same to the Clerk to the Supervisor
Insure that all transactions are legitimate purchases made on behalf of the Town of Essex
Employees incurring expenses through use of a credit card shall be responsible for submitting to the Supervisor claims and adequate supporting documentation for which the expenses were incurred in accordance with Town Policy.

8) Any legal or unauthorized expense or improper use of a credit card shall require payment by the employee incurring the expense.

9) Except as herein provided, purchases, payments, travel and other actual and necessary expenses for which a credit card is used shall be incurred in accordance with, and shall be subject to, all laws, rules, and regulations applicable to municipal charges incurred by the Town of Essex, its officers and employees.

10) If the Clerk to the Town Supervisor/Budget Officer determines that all charges are appropriate as submitted, the credit card statement shall be processed for payment in a timely fashion so as to avoid any finance charges. If Clerk to the Town Supervisor/Budget Officer shall determine that there are illegal or unauthorized charges, he/she shall immediately notify the Town Supervisor who shall investigate and deal with the situation.

11) Employees using Town credit cards shall sufficiently document the purchases with supporting receipts and a detailed composition of all charges, noting the official or employee who has incurred said charges.

12) Any lost or stolen credit cards shall be reported immediately to the Supervisor

13) For any orders placed by phone, fax, mail or E-mail, a receipt must be requested detailing the merchandise purchased, price, freight, shipping etc and must be included with the goods mailed or shipped.

14.) The credit cards now held by the Town of Essex are: Staples, Sam’s Club, & Lowe’s.

BE IT FURTHER RESOLVED that the Supervisor of the Town of Essex is hereby authorized and directed to take such incidental action as may be necessary to carry out the terms of this Resolution including the execution of any Agreements or Extension Agreements or Continuing Agreements with a bank or credit card issuer that may be necessary provided the same are in a form approved by the Town Attorney.

THIS RESOLUTION WAS DULY SECONDED by Councilperson Wrisley and adopted upon Roll Call Vote as follows:
Supervisor       Jackson   yes
Councilman     Sayward yes
Councilman     Wrisley    yes
Councilman     LaForest   yes
Councilman    LaPine      yes.

New Business:

Supervisor Jackson asked if the Board would have any objections to the routine contract
resolution to be included in the Organizational meeting at the beginning of the year starting next year. There were no objections from the Board.

Resolution # 1 of 2008. Youth Commission

Resolution # 1 0f 2008
January 10, 2008

The following resolution was offered by Councilman La Forest who moved its adoption.

Whereas, the New York State Office of Children and Family Services mandates in Law420 Article 16, the yearly appointment or reappointment of a person to act as a representative on the County Youth Board/Planning Committee take pace and

Whereas. Also I n Executive Law 420 Article 16, a Municipality receiving Office of Children and Family funds must appoint a Youth Commission. Now therefore

Be it resolved, that the Town of Essex appoints Missy Fine-Lease to act as the official Representative for the Town of Essex on the Youth Board/Planning Committee and Tina Mitchell shall as her alternate, and

Be it further resolved that the Town Board of the Town of Essex appoints the following to serve on the Youth Commission Missy Fine-Lease, 1600 Lakeshore Road, Essex, NY, 963-4423, and Tina Mitchell, 2104 Jersey St, Essex NY 12936

Also, be it further resolved, that the Town Board of the Town of Essex authorizes the Director of the Essex County Youth Bureau to sign amendments of no increase/no decrease in State aide for said Municipality. And that the Director of the Youth Bureau has agreed to return copies of the amendments to the Municipality, and

Be it further resolved that the Clerk of this Board shall submit a copy of this resolution to: Essex County Youth Bureau, Essex County Government Center, Elizabethtown, NY 12932.

This resolution was duly seconded by Councilwoman LaPine and was adopted.

Jackson    yes
Sayward   yes
Wrisley    yes
LaForest   yes
LaPine      yes

Resolution # 2 of 2008, Fund Transfers was tabled until next month’s meeting.

Resolution # 3of 2008, Youth Commission funding.

RESOLUTION #3 of 2008
January 10, 2008

THE FOLLOWING RESOLUTION WAS OFFERED BY COUNCILMAN WRISLEY, WHO MOVED ITS ADOPTION.

WHEREAS, the Town of Essex has again decided to run a youth service program; and

WHEREAS, the Town of Essex has approved the appointment of its Youth Commission members; and

WHEREAS, the Youth Commission has been authorized to spend at least $857 (the actual budget is $11,000) to cover the 50/50 match required by the New York State Office of Children and Family Services, therefore

BE IT RESOLVED, that the Town Board of the Town of Essex approved the 2008 application and authorizes the Youth Commission to expend at least $1,714 for the 2008 youth services program, and

BE IT FURTHER RESOLVED, that the Town Clerk sends a copy of this Resolution to the Essex County Youth Bureau, Essex County Government Center, Elizabethtown, NY 12932.

THIS RESOLUTION WAS DULY SECONDED BY COUNCILMAN SAYWARD
AND WAS ADOPTED.

ROLL CALL:
            Jackson      yes
            LaPine        yes
            Sayward     yes
            Wrisley      yes
            LaForest     yes

Resolution # 4 of 2008, Life Flight

RESOLUTION #4 of 2008
January 10, 2008

THE FOLLOWING RESOLUTION WAS OFFERED BY COUNCILMAN LAFOREST, WHO MOVED ITS ADOPTION.

WHEREAS, North Country LIFE FLIGHT, Inc is a not-for-profit, tax exempt corporation which is responsible for all aspects of patient care by providing medical equipment, training medical personnel and administering the medical portion utilizing the New York State Police helicopter based in Saranac Lake and private fixed-wing aviation resources; and

WHEREAS, the New York State Police and private fixed-wing aviation resources do not provide a medically trained team or medical equipment for patient transports; and

WHEREAS, the people of Clinton, Essex, Franklin, Hamilton and St. Lawrence Counties receive a vital emergency medical service which is free of charge to critically ill and seriously injured patients, and, therefore municipal governments are asked to pledge monies for this worthwhile program; therefore

BE IT RESOLVED that the Town Board of the Town of Essex hereby authorizes the Supervisor to enter into a contract with the North Country LIFE FLIGHT, Inc. for the purpose of operating the medical component of the medevac program, which will serve its residents and visitors, and paying the amount of $ 500 which represents the Town’s share for 2008; and

BE IT FURTHER RESOLVED that the sum of $ 500 is hereby appropriated for payment to LIFE FLIGHT, Inc.

THIS RESOLUTION WAS DULY SECONDED BY COUNCILWOMAN LAPINE AND WAS ADOPTED.

ROLL CALL:
            Jackson    yes
            LaPine      yes
            Sayward   yes
            Wrisley     yes
            LaForest    yes

Resolution #5 of 2008, Legislative Initiative grant for Lake St. Wall

RESOLUTION #5 of 2008
January 10, 2008

THE FOLLOWING RESOLUTION WAS OFFERED BY COUNCILMAN LAFOREST, WHO MOVED ITS ADOPTION.

WHEREAS, The Town of Essex has received two Legislative Initiative Grants through New York State DOT for our Lake Street wall project. One grant is from Governor Pataki for $175,000 and one grant is from Senator Little for $15,000; and

WHEREAS, New York State requires the Town to designate a person to sign contracts and administer the Grants; so

BE IT RESOLVED that the Town Board of the Town of Essex Authorizes Supervisor Jackson, or his successor, to sign any required contracts and administer the two Grants referenced above.

THIS RESOLUTION WAS DULY SECONDED BY COUNCILWOMAN LAPINE AND WAS ADOPTED.

ROLL CALL:
            Jackson     yes
            LaPine      yes
            Sayward    yes
            Wrisley     yes
            LaForest    yes

Resolution # 6 of 2008, Smart Growth Grant

RESOLUTION #6 of 2008
January 10, 2008

THE FOLLOWING RESOLUTION WAS OFFERED BY COUNCILMAN LAFOREST, WHO MOVED ITS ADOPTION.

Whereas, the New York State Department of Environmental Conservation is soliciting grant applications for the Adirondack Park Community Smart Growth Grant Program from Municipalities located wholly or partially within the Adirondack State Park, and

Whereas the Town of Essex is interested in conducting a feasibility study to assess the condition of the municipal office building, the Senior Center and the Whallonsburg Grange building, determine what improvements are necessary to preserve these structures, and evaluate possible uses for these structures that will assist the town’s revitalization efforts and foster development,

Therefore be it Resolved, that Ronald Jackson, as Supervisor of the Town of Essex, or such person’s successor in office, is hereby authorized and directed to file an application for funds from the Adirondack Park Community Smart Growth Program of the New York State Department of Environmental Conservation in an amount not to exceed $25,000, and upon approval of said request to enter and execute a project agreement with the Department of Environmental Conservation for such financial assistance to this Town of Essex for a feasibility study to evaluate the rehabilitation and adaptive use of these structures.

THIS RESOLUTION WAS DULY SECONDED BY COUNCILMAN WRISLEY AND WAS ADOPTED.

ROLL CALL:
            Jackson    yes
            LaPine      yes
            Sayward    yes
            Wrisley      yes
            LaForest     yes

Motion to give permission to Supervisor to sign Contact contract made by Councilman
LaForest. Seconded by Councilman Wrisley. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and
Councilman Sayward-yes.

Motion to give permission to Supervisor to sign 2008 contract with Association of Towns made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call:
Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes.

Motion to give permission to sign contract NYSAOTSOH made by Councilman LaForest. Seconded by Councilman Wrisley. Roll Call: Councilwoman LaPine-
yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes
and Councilman Sayward.

Motion to give permission to Supervisor to sign Life Flight contract made by
Councilman LaForest. Seconded by Councilman Wrisley. Roll Call: Councilwoman
LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes
and Councilman Sayward-yes.

Motion to give Supervisor permission to pay Self Insurance Charges for 2008 made by Councilman LaForest. Seconded by Councilman Wrisley. Roll Call: Councilwoman
LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes
and Councilman Sayward-yes.

Motion to give Supervisor permission to sign 2008 contract with BRASS made by
Councilman LaForest. Seconded by Councilwoman LaPine. Roll call: Councilwoman
LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes
and Councilman Sayward-yes.

Motion to give Supervisor permission to sign ACNA grant for Councilman LaForest to
Be the contact person made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes.

Councilman LaForest asked about the Grange as a polling place. Supervisor Jackson said that this is going to happen. The Fire Commissioners agreed to using the Fire Station as the new polling site. Everyone will vote at the Essex Fire Station in the future. There will still be two districts.

Bills:
General            $4,623.02
Highway            7,285.99
Water                    919.78
Lights                    559.00
General Prepay      123.00

Motion to accept bills as presented made by Councilman LaForest. Seconded by
Councilman Wrisley. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes,
Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes.

Robin Pierce wanted the Board to know that the work the Highway crew does is appreciated and that she feels Jim Morgan is a very conscientious Superintendent and
appreciates the work he does.

Supervisor’s Financial Report

Motion to accept Town Clerk’s report as presented made by Councilman LaForest.
Seconded by Councilman Wrisley. Roll call: Councilwoman LaPine-yes, Councilman
LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes.

Motion to accept Water Rents as presented made by Councilman Wrisley. Seconded
by Councilman Sayward. Roll call: Councilwoman LaPine-yes, Councilman LaForest-
yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes.

Motion to accept Supervisor Report as presented made by Councilman Wrisley.
Seconded by Councilman Sayward. Roll call: Councilwoman LaPine-yes,
Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and
Councilman Sayward-yes.

Motion to adjourn meeting made by Councilman LaForest. Seconded by Councilman Wrisley. Meeting adjourned at 8:41 PM.

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Minutes, News and Notes from the January 10th, 2008 Town Board Meeting: you may also get full, approved copies of the minutes by visiting the Town Hall - - - - - - - - - Meeting was called to order by Supervisor Jackson at 7PM. Supervisor Jackson stated that Sprint is now on the tower and there are more opportunities to be able to connect to high speed internet. There is a map that shows coverage areas. Supervisor Jackson announced the official results for the Fire District elections; District 1: Kristin Kimball and Meghan MacDougal were elected. In District 2 Fire Commissioners elected were: Ed Hoskins-5 year term, Ray Wrisley-2 year term and Andrea Rushford-2 year term. Nancy Dougal was elected to a 3 year term Secretary-Treasurer. Supervisor Jackson led us in the Pledge to the Flag. Board members present on roll call were: Councilwoman LaPine, Councilman LaForest, Supervisor Jackson, Councilman Wrisley and Councilman Sayward. Also present were Audrey Hoskins, Town Clerk, Lois Sayward and Jim Morgan, Highway Superintendent. Visitors included: Derek Wrisley, Robin Pierce, Director, Smith House Jan Eakins, Nick Mueller and Rod Boula, Administrator, ECH. Supervisor Jackson offered the courtesy of the floor. Robin Pierce gave an update on the search for a new doctor for Smith House. She also stated that Smith House is diversifying and generating new revenue, this included offering Physical Therapy Services, Nutritional Counseling and Mental Health Counseling and a Pharmacy Program Smith House has hired another Physician’s Assistant. Robin talked about the space problems faced at Smith House. An expansion would have cost twice as much as the purchase of the Essex Fitness Center, which will be used for PT. Smith House has entered into an agreement with Frank Hain to purchase the Essex Fitness Center, which is not finalized yet. Nick Mueller stated the sale price for the Fitness Center was based on an appraisal by Champlain Bank approved appraisers. The sale price offered was the high end of the appraisal and it was accepted by Frank. Mr. Hain is donating the exercise equipment to Smith House. Smith House is working on keeping the Fitness Center open to the public. Nick explained the renovations that we will be needed at the Fitness Center to meet NYS requirements. Nick thanked Rod Boula, Administrator, ECH for all his cooperation with Smith House. Rod Boula, Administrator, ECH gave an update on the hospital. Mr. Boula stated the best way for our health care system, the hospital, Smith House to be successful is for people to use them. We need to make sure quality care is being offered to the public. The Hospital received award for high quality for MIs. Hospital in NYS are struggling financially. ECH is operating in the black. and Mr. Boula stated this is team effort. Hospitals are having problems recruiting physicians in NYS because other states offer a higher standard of living and higher rate of pay. The construction project at the hospital was put on hold due to design problems. The cost was higher than expected for a two story design so they have gone back to a single story. We hope to start the project in the later part of March 08. They are also recruiting for doctors and are going to open a clinic in the Wilmington area. The hospital is working with FUJI on digital mammography. Supervisor Jackson stated that fund raising for this project is going very well. Motion to approve minutes for Public Hearing on Merging Water District Extensions held on December 12, 2007 as presented made by Councilman LaForest. Seconded by Councilman Wrisley. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to approve minutes of Public Hearing on Outdoor Furnace Law December 13, 2007 as presented made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call: Councilwoman LaPine-yes, Councilman LaForest-abstain, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to approve Regular Town Board Meeting December 13, 2007 minutes as presented made by Councilman LaForest. Seconded by Councilman Sayward. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to approve Special End of Year Board Meeting December 28, 2007 minutes as presented made by Councilman LaForest. Seconded by Councilman Wrisley. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-abstain. Motion to approve January 23, 2008 Organizational Meeting minutes made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Planning Board Report: Town of Essex Planning Board Meeting Summary for Town Board Thursday, December 20, 2007 7 p.m. · A public hearing occurred for Francisca P. Irwin. Boundary/ Lot Line Adjustment, Whallons Bay Rd. Essex. Permit was approved. · Stephen Maselli and David Hislop. Minor Subdivision, 2765 Essex Rd., Greystone: The applicant is applying for a Minor Subdivision. The Applicant would like to divide the property, Tax Map# 40.3-2-10.100 into 2 lots. Lot 1 will contain 6 acres including the existing structures and retain 1 building right. Lot 2 will contain 28 acres without any building rights. Lot 2 will be sold to George Davis and Susan Bacot- Davis. Their Application was reviewed and a Public Hearing was set for January 17, 2008. · Susan Bacot-Davis & George Davis Site Plan Review: The Applicant would like to restore and rehabilitate the stairs and railing to their dock house on their property at 2783 Essex Rd. The Applicant also proposes to build a new fence over 4’ high in front of their property at 2783 Essex Rd. Their Application was reviewed and a Public Hearing was set for January 17, 2008. Zoning Officer’s Report: No new permits issued. He continues to monitor on going projects. Supervisor’s County Report: There are four new Supervisors, Lori Lincoln Torrence Spooner of Willsboro, Dave Blades of Lewis, Randy Preston of Wilmington and Robi Politi of North Elba. Cathy Moses of Schroon is the new Chairperson and I have the honor of being the new Vice Chairman. Correspondence: Received paperwork for the Pataki million. Lois Sayward getting paperwork ready to be sent in for the first draw down. We have received our application to renew our burn permit for the Transfer Site and we should receive the permit sometime next week. We have received the paperwork for the ACNA grant. Unfinished Business: Councilman Sayward and Councilwoman LaPine have meeting at 1 PM on Saturday with the Whallonsburg Civic Assoc. to discuss the Grange Management. Councilman LaForest stated he has committed to Mr. John Bingham the use of the Grange on a Sunday for a meeting of about fourteen people on February 9, 2008. Councilman LaForest called our insurance agent and as long as the events at the Grange are sanctioned by the Town, they will be covered. The Square dances will start January 26, 2008 and they will be covered. Building Codes, Local Law 1 of 2008. Councilwoman LaPine proof read the draft of the Codes. Motion to have a Public Hearing on the draft of the Building Codes, Local Law #1 of 2008 before the Regular Board Meeting, February 14, 2008 at 6:30 Pm was made by Councilman LaForest. Seconded by Councilman Sayward. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Wastewater update: Nothing new to report. The last funding bill did not include Funding for sewer projects. Hope to have funding before this year is over. Playground Equipment Committee has not met as of yet. Councilwoman LaPine is waiting to receive catalogs. Jim Morgan, Superintendent of Hoghways and Supervisor have not been able to get up to Willsboro to check their snow blower. Have received information as to what is available on state contract. Cafeteria Plan: The plan will need to be administered by an outside company. Supervisor Jackson has requested information from Northern Insuring and he has received information from the Preferred Group. Once the Board approves a plan, it will need to be approved by the Union and by the Comptroller. Credit Card Policy RESOLUTION ESTABLISHING THE TOWN OF ESSEX CREDIT CARD POLICY January 10, 2008 THE FOLLOWING RESOLUTION WAS OFFERED BY COUNCILPERSON LaForest WHO MOVED ITS ADOPTION. WHEREAS, the Town Board of the Town of Essex recognizes that there are instances where it is often difficult, impractical, time consuming and more costly to process small dollar purchases through conventional procurement means of preparing purchase orders and processing invoices; and WHEREAS, credit cards are an essential requirement for persons traveling in the ordinary course of business, are often required when making travel arrangements and reserving hotel rooms and in securing cheaper rates for hotels and air fares via telephone or the internet; and WHEREAS, in each of the above instances, credit cards can yield savings and streamline purchases as, often the expense of processing small dollar purchases can run as high as the purchase itself; and WHEREAS, the Town of Essex recognizes that any authorization for the use of credit cards must be accompanied by a comprehensive use policy to prevent misuse of credit cards and hereby determines that it is in the best interest of the Town of Essex to authorize the limited use of credit cards from banks or credit card issuers and establish this Credit Card Policy. BE IT RESOLVED that the Town Board of the Town of Essex hereby establishes the Town of Essex Credit Card Policy under the following terms and conditions: 1) The Town of Essex hereby authorizes its Supervisor to enter into contracts with banking institutions or credit card companies for the issuance of credit cards to be held in the name of the Town of Essex for use by designated persons as herein below set forth for the purchase of low purchase items, making travel arrangements and for small maintenance, repair and operating expenses. 2) The Supervisor of the Town of Essex shall have the control of any and all credit cards and shall be entitled to use these credit cards. 3) The Supervisor of the Town of Essex shall personally authorize the use of credit cards for small item purchases, maintenance, repair, operating expenses and travel related expenses as well as other purchases authorized by this Board to Town Officials and employees he approves. 4) The following authorized credit card purchases may be made by approved Town Officials/employees: Office supplies and forms books and subscriptions computer supplies hardware tools spare parts maintenance, repair and operating expenses material expenses travel, travel reimbursement and meal/lodging expenses any other expenses authorized by the Supervisor of the Town of Essex not exceeding $500.00 in value 5) The following are unauthorized credit card purchases: Any single transaction exceeding $500.00 in value Purchase of items for personal use Credit Cards are not to be used for any product, service or with any merchant considered to be inappropriate for town funds 6) All credit cards will be kept under the direct supervision of the Town Supervisor and/or Clerk to the Town Supervisor/Budget Officer and shall be made available to officials/employees deemed appropriate by the Supervisor. 7) In using the credit card, all town officials/employees shall: Retain all receipts for the items purchased and immediately upon purchase, provide the same to the Clerk to the Supervisor Insure that all transactions are legitimate purchases made on behalf of the Town of Essex Employees incurring expenses through use of a credit card shall be responsible for submitting to the Supervisor claims and adequate supporting documentation for which the expenses were incurred in accordance with Town Policy. 8) Any legal or unauthorized expense or improper use of a credit card shall require payment by the employee incurring the expense. 9) Except as herein provided, purchases, payments, travel and other actual and necessary expenses for which a credit card is used shall be incurred in accordance with, and shall be subject to, all laws, rules, and regulations applicable to municipal charges incurred by the Town of Essex, its officers and employees. 10) If the Clerk to the Town Supervisor/Budget Officer determines that all charges are appropriate as submitted, the credit card statement shall be processed for payment in a timely fashion so as to avoid any finance charges. If Clerk to the Town Supervisor/Budget Officer shall determine that there are illegal or unauthorized charges, he/she shall immediately notify the Town Supervisor who shall investigate and deal with the situation. 11) Employees using Town credit cards shall sufficiently document the purchases with supporting receipts and a detailed composition of all charges, noting the official or employee who has incurred said charges. 12) Any lost or stolen credit cards shall be reported immediately to the Supervisor 13) For any orders placed by phone, fax, mail or E-mail, a receipt must be requested detailing the merchandise purchased, price, freight, shipping etc and must be included with the goods mailed or shipped. 14.) The credit cards now held by the Town of Essex are: Staples, Sam’s Club, & Lowe’s. BE IT FURTHER RESOLVED that the Supervisor of the Town of Essex is hereby authorized and directed to take such incidental action as may be necessary to carry out the terms of this Resolution including the execution of any Agreements or Extension Agreements or Continuing Agreements with a bank or credit card issuer that may be necessary provided the same are in a form approved by the Town Attorney. THIS RESOLUTION WAS DULY SECONDED by Councilperson Wrisley and adopted upon Roll Call Vote as follows: Supervisor Jackson yes Councilman Sayward yes Councilman Wrisley yes Councilman LaForest yes Councilman LaPine yes. New Business: Supervisor Jackson asked if the Board would have any objections to the routine contract resolution to be included in the Organizational meeting at the beginning of the year starting next year. There were no objections from the Board. Resolution # 1 of 2008. Youth Commission Resolution # 1 0f 2008 January 10, 2008 The following resolution was offered by Councilman La Forest who moved its adoption. Whereas, the New York State Office of Children and Family Services mandates in Law420 Article 16, the yearly appointment or reappointment of a person to act as a representative on the County Youth Board/Planning Committee take pace and Whereas. Also I n Executive Law 420 Article 16, a Municipality receiving Office of Children and Family funds must appoint a Youth Commission. Now therefore Be it resolved, that the Town of Essex appoints Missy Fine-Lease to act as the official Representative for the Town of Essex on the Youth Board/Planning Committee and Tina Mitchell shall as her alternate, and Be it further resolved that the Town Board of the Town of Essex appoints the following to serve on the Youth Commission Missy Fine-Lease, 1600 Lakeshore Road, Essex, NY, 963-4423, and Tina Mitchell, 2104 Jersey St, Essex NY 12936 Also, be it further resolved, that the Town Board of the Town of Essex authorizes the Director of the Essex County Youth Bureau to sign amendments of no increase/no decrease in State aide for said Municipality. And that the Director of the Youth Bureau has agreed to return copies of the amendments to the Municipality, and Be it further resolved that the Clerk of this Board shall submit a copy of this resolution to: Essex County Youth Bureau, Essex County Government Center, Elizabethtown, NY 12932. This resolution was duly seconded by Councilwoman LaPine and was adopted. Jackson yes Sayward yes Wrisley yes LaForest yes LaPine yes Resolution # 2 of 2008, Fund Transfers was tabled until next month’s meeting. Resolution # 3of 2008, Youth Commission funding. RESOLUTION #3 of 2008 January 10, 2008 THE FOLLOWING RESOLUTION WAS OFFERED BY COUNCILMAN WRISLEY, WHO MOVED ITS ADOPTION. WHEREAS, the Town of Essex has again decided to run a youth service program; and WHEREAS, the Town of Essex has approved the appointment of its Youth Commission members; and WHEREAS, the Youth Commission has been authorized to spend at least $857 (the actual budget is $11,000) to cover the 50/50 match required by the New York State Office of Children and Family Services, therefore BE IT RESOLVED, that the Town Board of the Town of Essex approved the 2008 application and authorizes the Youth Commission to expend at least $1,714 for the 2008 youth services program, and BE IT FURTHER RESOLVED, that the Town Clerk sends a copy of this Resolution to the Essex County Youth Bureau, Essex County Government Center, Elizabethtown, NY 12932. THIS RESOLUTION WAS DULY SECONDED BY COUNCILMAN SAYWARD AND WAS ADOPTED. ROLL CALL: Jackson yes LaPine yes Sayward yes Wrisley yes LaForest yes Resolution # 4 of 2008, Life Flight RESOLUTION #4 of 2008 January 10, 2008 THE FOLLOWING RESOLUTION WAS OFFERED BY COUNCILMAN LAFOREST, WHO MOVED ITS ADOPTION. WHEREAS, North Country LIFE FLIGHT, Inc is a not-for-profit, tax exempt corporation which is responsible for all aspects of patient care by providing medical equipment, training medical personnel and administering the medical portion utilizing the New York State Police helicopter based in Saranac Lake and private fixed-wing aviation resources; and WHEREAS, the New York State Police and private fixed-wing aviation resources do not provide a medically trained team or medical equipment for patient transports; and WHEREAS, the people of Clinton, Essex, Franklin, Hamilton and St. Lawrence Counties receive a vital emergency medical service which is free of charge to critically ill and seriously injured patients, and, therefore municipal governments are asked to pledge monies for this worthwhile program; therefore BE IT RESOLVED that the Town Board of the Town of Essex hereby authorizes the Supervisor to enter into a contract with the North Country LIFE FLIGHT, Inc. for the purpose of operating the medical component of the medevac program, which will serve its residents and visitors, and paying the amount of $ 500 which represents the Town’s share for 2008; and BE IT FURTHER RESOLVED that the sum of $ 500 is hereby appropriated for payment to LIFE FLIGHT, Inc. THIS RESOLUTION WAS DULY SECONDED BY COUNCILWOMAN LAPINE AND WAS ADOPTED. ROLL CALL: Jackson yes LaPine yes Sayward yes Wrisley yes LaForest yes Resolution #5 of 2008, Legislative Initiative grant for Lake St. Wall RESOLUTION #5 of 2008 January 10, 2008 THE FOLLOWING RESOLUTION WAS OFFERED BY COUNCILMAN LAFOREST, WHO MOVED ITS ADOPTION. WHEREAS, The Town of Essex has received two Legislative Initiative Grants through New York State DOT for our Lake Street wall project. One grant is from Governor Pataki for $175,000 and one grant is from Senator Little for $15,000; and WHEREAS, New York State requires the Town to designate a person to sign contracts and administer the Grants; so BE IT RESOLVED that the Town Board of the Town of Essex Authorizes Supervisor Jackson, or his successor, to sign any required contracts and administer the two Grants referenced above. THIS RESOLUTION WAS DULY SECONDED BY COUNCILWOMAN LAPINE AND WAS ADOPTED. ROLL CALL: Jackson yes LaPine yes Sayward yes Wrisley yes LaForest yes Resolution # 6 of 2008, Smart Growth Grant RESOLUTION #6 of 2008 January 10, 2008 THE FOLLOWING RESOLUTION WAS OFFERED BY COUNCILMAN LAFOREST, WHO MOVED ITS ADOPTION. Whereas, the New York State Department of Environmental Conservation is soliciting grant applications for the Adirondack Park Community Smart Growth Grant Program from Municipalities located wholly or partially within the Adirondack State Park, and Whereas the Town of Essex is interested in conducting a feasibility study to assess the condition of the municipal office building, the Senior Center and the Whallonsburg Grange building, determine what improvements are necessary to preserve these structures, and evaluate possible uses for these structures that will assist the town’s revitalization efforts and foster development, Therefore be it Resolved, that Ronald Jackson, as Supervisor of the Town of Essex, or such person’s successor in office, is hereby authorized and directed to file an application for funds from the Adirondack Park Community Smart Growth Program of the New York State Department of Environmental Conservation in an amount not to exceed $25,000, and upon approval of said request to enter and execute a project agreement with the Department of Environmental Conservation for such financial assistance to this Town of Essex for a feasibility study to evaluate the rehabilitation and adaptive use of these structures. THIS RESOLUTION WAS DULY SECONDED BY COUNCILMAN WRISLEY AND WAS ADOPTED. ROLL CALL: Jackson yes LaPine yes Sayward yes Wrisley yes LaForest yes Motion to give permission to Supervisor to sign Contact contract made by Councilman LaForest. Seconded by Councilman Wrisley. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to give permission to Supervisor to sign 2008 contract with Association of Towns made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to give permission to sign contract NYSAOTSOH made by Councilman LaForest. Seconded by Councilman Wrisley. Roll Call: Councilwoman LaPine- yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward. Motion to give permission to Supervisor to sign Life Flight contract made by Councilman LaForest. Seconded by Councilman Wrisley. Roll Call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to give Supervisor permission to pay Self Insurance Charges for 2008 made by Councilman LaForest. Seconded by Councilman Wrisley. Roll Call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to give Supervisor permission to sign 2008 contract with BRASS made by Councilman LaForest. Seconded by Councilwoman LaPine. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to give Supervisor permission to sign ACNA grant for Councilman LaForest to Be the contact person made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Councilman LaForest asked about the Grange as a polling place. Supervisor Jackson said that this is going to happen. The Fire Commissioners agreed to using the Fire Station as the new polling site. Everyone will vote at the Essex Fire Station in the future. There will still be two districts. Bills: General $4,623.02 Highway 7,285.99 Water 919.78 Lights 559.00 General Prepay 123.00 Motion to accept bills as presented made by Councilman LaForest. Seconded by Councilman Wrisley. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Robin Pierce wanted the Board to know that the work the Highway crew does is appreciated and that she feels Jim Morgan is a very conscientious Superintendent and appreciates the work he does. Supervisor’s Financial Report Motion to accept Town Clerk’s report as presented made by Councilman LaForest. Seconded by Councilman Wrisley. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to accept Water Rents as presented made by Councilman Wrisley. Seconded by Councilman Sayward. Roll call: Councilwoman LaPine-yes, Councilman LaForest- yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to accept Supervisor Report as presented made by Councilman Wrisley. Seconded by Councilman Sayward. Roll call: Councilwoman LaPine-yes, Councilman LaForest-yes, Supervisor Jackson-yes, Councilman Wrisley-yes and Councilman Sayward-yes. Motion to adjourn meeting made by Councilman LaForest. Seconded by Councilman Wrisley. Meeting adjourned at 8:41 PM. - - - - - - - - Town Board Minutes Archive Back

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